Invoice Settings

Invoice Settings

Nxsys allows your to customize your invoicing settings for each agency. 

To enable custom settings for each agency 
  1. Open your agency 
  2. Click the Payroll & Finance Tab
  3. Under invoice 
    1. Enter your agency's VAT number 
    2. Enter the VAT rate applicable to your agency
    3. If domestic reverse charge is applicable to your agency select yes. (More information on domestic reverse charge can be found HERE 
    4. If you provide a credit limit enter the amount in Credit Limit
    5. If you provide credit terms (eg: 30 days) enter the respective number here
    6. Select the relevant payment term applicable to your agency 
      1. Full Cash Receipt - Employees under this agency will only be paid once the invoice has been marked as paid 
      2. On Invoicing - Employees under this agency can be paid as soon as the invoice is raised (without needing it to be paid)
      3. Proportional to Cash Receipt - This is obsolete
    7. Invoicing Method - Select the relevant invoicing method applicable between you and this agency 
      1. Consolidated by Batch - Nxsys will raise one single consolidated invoice with all employees and subcontractors in the same invoice for this agency
      2. One per timesheet - Nxsys will raise one invoice per timesheet for each employee and subcontractor for this agency
      3. By Site - If you would like to invoice your agency by site, select this option (This option is mainly used in the construction industry)
    8. Raise Employer Costs Invoice - If you operate a PEO or Outsourced agency PAYE model and you need to invoice your agency for all associated employment costs, select yes here. You can raise an invoice once payroll is confirmed for all of the below 
      1. Employer's National Insurance - Specify how much of the total employers national insurance for PAYE workers only you want to invoice your agency
      2. Employer's Pension - Raise an invoice for Employer Pension costs for all PAYE workers against this agency
      3. Apprenticeship Levy - Raise an invoice for Apprenticeship Levy for all PAYE workers against this agency 
      4. Invoice Payroll Fee - If you would like to charge a fee to your agency for processing these PAYE workers select yes here. There are two methods to setup payroll fees to invoice your agency 
        1. Fixed Fee per employee - This will raise a fixed fee per PAYE employee processed against this agency 
        2. Tiered Fee - This will require you to create different tiers to raise a payroll fee (eg. 1-100 employees charge a fee of £3 per employee, 101-500 charge a fee of £2 per employee, etc)
Once you have set the settings relevant to you Click Save 

If you choose to invoice your agency by site, select By Site under the Invoicing Method dropdown. You can setup your Sites/Branches there. This site ID must be used in all timesheet import/creation for employees for who you wish to invoice by site


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