Agency Portal

One of the unique features of Nxsys is the Agency Portal. This gives your Agencies a view of all their data held in Nxsys and allows them to have real-time updates on Worker Registration, Invoices, Credit Notes, Documents, Worker payroll data i.e. access to Payslips, Self Bills etc.

A new feature is that your Agencies can now add referrals directly onto their Agency Portal to trigger the automated onboarding process.

To give access to your agencies, navigate to the Agency tab on the left hand menu and then select the Eye icon next to the Agency in question. You will now see the agency record below which should have the Allow Portal Access box ticked, if Yes is not selected, then please set this now.

Once this is set, please select the Agency Contact tab on the top right of the screen. You will now see the view below which will list all users with access to this specific Agencies view. Please select Add New to open the pop up below which should then be populated. Once complete, click Save to send login details, via email, to the contact you've just entered. The Agency user can use these details to login to their portal and view the Agency data, subject to the Permissions group you have set for them.

Once the Agency user is logged in, they will have a similar view below, where they can access all data related to their Agency. This data is all real time, so any updates made via the Admin view i.e. running payroll, updating details etc, will instantly show on the Agency view. This portal is read only, with the exception of the Prospects section, where the Agency can enter Prospects (referrals), please see the Onboarding article for more information.

Note: A short .PDF guide is available to download below that you can send to your Agencies to highlight the relevant features available to them.

• Related Articles

• Enable Agency Portal

  Nxsys has an agency portal for your clients. This portal access can only be enabled by you, the company user and/or Nxsys support staff. To enable Agency Portal Access Open your Agency Record In the General Info tab, click Yes under Allow Portal ...

• Create Agency Portal Users

  Nxsys allows you to create an unlimited number of agency portal users. Once you have enabled your Agency Portal Access you can create agency portal users as follows Open your agency record (if not already in the agency record) Click Agency Contact ...

• Agency Employee or Subcontractor Referrals

  As a Nxsys admin user, you can allow your agency users to create and submit employees and subcontractors as prospects directly from their agency portal for your respective payment models. To enable your agency users to submit employees and ...

• Agency Expenses Receipt Upload Setup

  Nxsys allows you to setup expenses for each agency if different from your company settings. Once enabled these will be enabled for all your Umbrella and Umbrella Hybrid workers assigned to this agency. To enable expenses for your agency Open your ...

• Timesheet Approval by Agency

  Nxsys allows your Agencies to approve their employees and subcontractor timesheets if needed. To enable this functionality Open your Agency record Click YES in the Timesheet Approval Needed field Select timesheet approver(s) from the dropdown ...