Employee Setup

There are a number of ways to add new workers to Nxsys. First we’ll look at adding a worker via the dashboard.

Navigate to Employees & Subcontractors from on the left hand menu. You’ll nee see a list of all workers on the system and also the most relevant fields at glance I.e. Name, DOB, NI Number etc. To add a new worker, click Add New in the top right corner which should present you with the window below.

Now you can fill in the workers details, noting the mandatory fields highlighted in red. Once you have populated the fields, then click Save. 

The 3 tabs which will need to be setup for each worker are:

General Info - This tab contains info such as worker Address, NI, Pay Frequency etc

Bank Details - This tab contains the worker bank details to which payment will be remitted

Payroll Settings - This tab contains the worker payroll details such as, Payroll Method, Holiday Pay Settings, Margin etc

Note, if you have connected an automated pension link, then an eligible worker will be synced with your pension provider as soon as you save their profile for the first time. The membership start date of their pension scheme, will be the start date of their assignment with you.

If you wish to allow the worker to access their own worker portal and app, please enter their details in the section below found on the General Info tab and set Allow Portal Access to Yes.

You may also add workers in bulk by using the Bulk Import feature. The Import templates can be used to Import Workers, Timesheets, Agencies & Prospects. Please navigate to the Import tab from the Menu on the left hand side and select Employees & Subcontractors. Download the Master Template .CSV and populate this with your worker details.

The third way in which to add new workers is through the Automated Onbaording process which is details in the Onboarding section.

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